Edited Volumes

As you are presumably aware, edited volumes can be a challenge to organize given the many people involved. Brill has the following suggestions to ensure as smooth a process as possible.

Selection

Be strict when selecting papers, especially when the volume is based on a conference. This will considerably speed up peer review and save you from having to disappoint authors at a later stage.

Time Frame

Determine a clear and realistic time frame from the beginning. Negligent contributors will be unavoidable but it helps to set strict deadlines. Once the proposal is accepted by Brill we will ask you for a realistic submission date for peer review. To ensure a smooth and timely review process, it is essential that the date that you agree on with your Brill contact can indeed be met.

Spelling and Style

Set clear rules from the beginning regarding spelling, references and style (References). Make sure that contributors submit their articles in a uniform format (i.e. Word). Simplicity is key.

Please make sure that each contributor includes their own list of references at the end of the article. Please do not combine them into one bibliography.
Please ask all contributors to provide abstracts and paste these in a separate file
Please make sure the contributors use footnotes, not endnotes.

Coherence

Brill’s prime concern is coherence, both in terms of spelling and style as well as content. Please note that we only accept edited volumes with a sound theoretical and methodological framework that include an introduction outlining and explaining this framework as well as a summary of the contributions. If at all possible, please ask the authors to include cross-references to the other articles in the volume.

Peer Review

As a scholarly publisher Brill conducts peer review on all its manuscripts, and edited volumes are no exception (see Peer Review). We encourage you to arrange for internal peer review before the volume is submitted to Brill.

Contract

Upon provisional acceptance of the volume for publication, your Brill contact will send you a draft version of the publishing contract for you as editor, as well as a Consent to Publish-form (C2P) that we ask you to distribute among the contributors. Brill needs a printed and signed hardcopy of each contributor’s form for legal reasons.

Production

For general information on the production process, see Production. Whether or not you distribute the proofs of the individual articles among the contributors is a decision that Brill leaves to you, as volume editor.

Please note that if you choose to distribute the proofs among the contributors, Brill expects you to coordinate this process and collate the corrections within the time frame stipulated by the production editor. When submitting the manuscript for production, please let your Brill contact know that you would like to receive separate files of all chapters.

Complimentary Copies and Offprints

Depending on the project, Brill offers each contributor a free copy of the book and a digital offprint of their article, or just the digital offprint of the article.

Please note that there are limitations attached to the circulation of digital offprints online, so take a moment to look at Brill’s self-archiving policy.

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