Student Accounts Receivables Write-Off Policy

Owner	Administration and Finance
Contact	[email protected]
Document Type	Policy
Issue Date	December 2003
Last Review	May 2024
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Contents

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1. Scope and Policy Statement
2. Authorization
3. Contacts

The University recognizes that it will be unable to collect all student account receivables. When a student withdraws from the University or does not register for classes for the next semester, the outstanding balance becomes due immediately. It is the expectation that students will fulfill their obligations and settle their accounts. This policy establishes the procedure to write-off student account balances after all reasonable collection methods have been exhausted

A. Scope and Policy Statement

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The University will use internal collection methods and external collection agencies to recover
outstanding account balances. Once a balance is deemed uncollectable, the University will writeoff this receivable. A hold preventing registration will be enforced until the outstanding balances are paid.

Uncollectable is defined as having been placed with an outside collection agency and no
payments received for three (3) years.

B. Authorization

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The authorization to write-off account receivable balances is as follows:

1. Balances less than $100 will be authorized by the Director of Student Financial Services/Bursar.
2. Balances over $100 will be authorized by the Associate Vice President for Finance.
3. Third-party receivables in arrears will be written off with approval of the Associate Vice President for Finance.

C. Contacts

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For more information, please contact the following departments:

• Director of Student Financial Services
• Vice President for Administration & Finance